By | January 20, 2016

Capital Project Planning Process

From Vancouver School Board

Project Identification

PW Seismic Timeline for 2016

This timeline is very tiny, but if you click on it, it will increase in size!

  • PDR Stage now, this may be 6 months
  • Ministry gives the ok next, may take 3 or 4 months
  • Design Phase, may be 1 full year, depending on the scope of the work, tear down, tear down some and add on or just fix existing structures are the 3 options
    Tender, may take 3 or 4 months
  • Construction, may be 2 years, so we may not see dust and noise until 2018
  • This depends on the scope of the work, more info in January 2016
  • More to follow fun January. I will inform staff at the staff meeting in January and PAC at the next PAC meeting

Ministry of Education Capital Project Procurement Procedures


District Facilities Plan

A Long-Range Facilities Plan for 10+ years. To be finalized in 2016.

Capital Plan

Ministry of Education requirement to identify the planned projects for the next five years.

Seismic Project Identification Report (SPIR)

Technical report which assesses structural mitigation measures for the existing building.

Project Identification Report (PIR)

Preliminary assessment describing the general project rationale, potential project scope and order
of magnitude costing.


Project Definition Report (PDR)

Detailed examination of factors such as enrolment projections, possible seismic mitigation concepts, temporary accommodation needs, and project costing. Typically three seismic mitigation concepts are investigated: upgrade of the existing building, partial replacement of the existing building, and full replacement. This report recommends a preferred concept for approval, first by the Vancouver Board of Education and then by the Ministry of Education. The design of the preferred concept does not take place at this stage (see Design Development).

Project Agreement

Once a Project Definition Report is approved by both the VBE and the Ministry, a Project Agreement outlining the project scope and funding is signed.

Design development consists of two stages. The preliminary design takes into consideration the specific site and building characteristics, educational objectives, and budget. Working drawings are then prepared to secure City of Vancouver development / building permits and as part of the tender package.

Once City of Vancouver permits are obtained, the project is publicly tendered.

Once the project is awarded to the successful bidder, construction begins.